Diploma in Secretarial studies / Front office management/Business Administration or related field from a recognised institution
 At least three years’ (3) work experience
 Exceptional organisational skills of self and others and ability to work without supervision
 Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
 Well-developed communication skills both verbal and non-verbal to influence and persuade
 Ability to remain calm under pressure and manage conflicting priorities
 Strong Microsoft Skills for common apps
 integrity, honesty and openness

Qualifications & Experience

Diploma in Secretarial studies / Front office management/Business Administration or related field from a recognised institution
 At least three years’ (3) work experience
 Exceptional organisational skills of self and others and ability to work without supervision
 Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
 Well-developed communication skills both verbal and non-verbal to influence and persuade
 Ability to remain calm under pressure and manage conflicting priorities
 Strong Microsoft Skills for common apps
 integrity, honesty and openness

Taking charge of documents and files including classified materials to safeguard against unauthorised access
 Type and dispatch mail from the Managing Directors office and ensure they are filed and delivered in a timely manner
 Receive and open incoming mail to pass communication to the relevant individuals
 Handle the Managing Director’s visitors and direct them accordingly for proper coordination of activities in the MDs office.
 Assist in arranging and servicing board and senior staff meetings to ensure meetings are conducted as scheduled.
 Manage, coordinate and maintain calendar of the Managing Director including appointments, meetings and travel.
 Secretarial support for meetings as and when required by the Managing Director, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.
 Keep track of pending and upcoming appointments in order to follow up with concerned parties.
 Process all official correspondence received as authorised.

Mid-level Governmental Jobs in Kenya

Secretary To Managing Director